Chinese CHI 2023: Call for Student Volunteers
Chinese CHI 2023, organized by International Chinese Association of Computer Human Interaction (ICACHI), will take place November 13–16, 2023, in Bali, Indonesia, in a hybrid format. The theme is Generative, Reflect, and Envision.
To support efficient organization and ensure Chinese CHI 2023's success, we seek friendly, enthusiastic volunteers to attend in person and assist with on-site conference work. We also welcome volunteers unable to attend physically but interested in helping Chinese CHI through online remote work.
All volunteers receive some registration fee reduction and Chinese CHI 2023 organizer-issued internship certificates and documentation. Volunteers without submissions receive half-price registration, excluding flights, accommodation, and other travel costs. For accepted-paper authors, we offer half-price registration for a volunteer registering as the second attendee on the same paper, also excluding travel. Lunch will be provided for all volunteers during the conference, and those completing sufficient working hours can obtain an internship statement from the organizers.
Applicants
Preference is given to currently enrolled undergraduate, master's, and doctoral students in human–computer interaction, media, art and design, or related fields, and student authors attending the conference. Relevant conference volunteering experience is preferred. Recruitment begins now and continues until positions are filled.
Responsibilities
Volunteers will work online and/or on-site between October 16 and November 16. Refer to the working group descriptions below for specific schedules and arrangements. Each group will provide training, work assignments, and discussions during this period to help volunteers become familiar with their duties.
On-site volunteers must be available in Bali, Indonesia, from November 13 through November 16.
Online and on-site duties for each group are as follows:
Papers and Publications Group: approximately five online and five on-site volunteers
- Online: liaise with accepted authors, organize paper materials, communicate poster requirements, update WeChat and website content, prepare invitation letters, assist proceedings publication, and maintain author groups.
- On-site: guide participants at presentation venues and answer questions; manage poster placement and logistics; help presenters remove posters and materials after the conference.
- Proficiency with graphic design software and some layout skills are required.
Technical Support Group: approximately two online and two on-site volunteers
- Online: handle livestreaming and recording remotely.
- On-site: maintain equipment and support presentations and livestreaming.
Volunteer Coordination Group: approximately two online and five on-site volunteers
- Online: recruit and manage volunteers and coordinate other online volunteer groups.
- On-site: coordinate volunteer work across groups and maintain order at the conference.
- Good English and proficiency with office software such as Excel and Word are required.
Student Competition and Art Exhibition Group: approximately four online and five on-site volunteers
- Online: collect and manage video submissions.
- On-site: transport, position, and manage exhibition equipment and booths.
Workshop Group: approximately two online and five on-site volunteers
- Online: recruit workshop participants and prepare materials.
- On-site: help organizers set up venues, document activities, and take photographs.
Secretariat and Publicity Group: approximately two online and three on-site volunteers
- Online: prepare documents, organize materials, and archive information.
- On-site: distribute conference materials, manage supplies, liaise with sponsors, and coordinate and assist booth setup.
Finance Group: approximately one or two online volunteers
- Online: assist with finances, receipts, invoices, and related information.
Application Deadline and Method
Applications close October 15. Scan the QR code below to apply, ensuring your contact details are correct.
Shortlisted volunteers will be contacted before October 17.
For questions, email:
Scan the QR Code to Apply
Recruitment Link (Read More)
https://www.wjx.cn/vm/OtnYyuw.aspx#
Student Volunteer Recruitment
The International Chinese Association of Computer Human Interaction (ICACHI) is organizing the Chinese CHI 2023 conference, which will take place in Bali, Indonesia, from November 13th to 16th, 2023, in an offline format. The conference theme is "Generative · Reflective · Envisioning"
To efficiently facilitate the organization of this conference, we are seeking friendly and enthusiastic volunteers to participate in on-site activities and assist with conference logistics, ensuring the success of Chinese CHI 2023. We also welcome volunteers who cannot be present at the venue but are interested in providing remote assistance to Chinese CHI.
All volunteers will receive a certain registration fee reduction and internship certificates provided by the Chinese CHI 2023 organizers. For volunteers who did not participate in paper submissions, there will be a half-price discount on registration fees (excluding travel and accommodation expenses). For co-authors of submitted papers, we offer a half-price registration fee (excluding travel and accommodation expenses) for the second author of the same paper who registers for the conference and is willing to participate in volunteer activities. During the conference, all volunteers will be provided with complimentary lunches, and internship certificates will be provided for those who contribute significantly.
Recruitment Criteria
We give priority to undergraduate, master's, or doctoral students in fields related to human-computer interaction, media, and art design who are currently enrolled in a program and students who will be attending the conference. Individuals with previous conference volunteer experience will receive preference. Volunteer recruitment is open starting from now until all positions are filled.
Volunteer Responsibilities
Volunteers will perform their duties from October 16th to November 16th, either online or on-site, depending on the specific positions within the working groups. Each working group will provide training and discuss the responsibilities and arrangements with volunteers during this period to help them become familiar with and adapt to their specific tasks.
For volunteers applying for on-site activities, please ensure your availability to work in Bali, Indonesia, between November 13th and November 16th.
Below are the specific descriptions of tasks for on-site or online volunteers in each working group:
● Paper and Presentation Management Group (Approximately 5 online and 5 on-site):
Online tasks: Coordinate with all accepted authors, organize paper materials; communicate poster requirements, update social media accounts and the website; create invitations; assist with the management of conference paper presentations, and maintain the author group.
On-site tasks: Guide attendees at conference sessions, answer questions; manage poster layouts and logistics, assist presenters in dismantling their posters and related materials at the end of the conference.
Proficiency in graphic design software and layout skills are required.
● Technical Support Group (Approximately 2 online and 2 on-site):
Online tasks: Prepare for live streaming and recording if required, conduct tasks online.
On-site tasks: Maintain on-site equipment, support presentations and livestreaming.
● Volunteer Coordination Group (Approximately 2 online and 5 on-site):
Online tasks: Recruit and manage volunteers, coordinate the work of other online volunteer groups.
On-site tasks: Coordinate volunteer work for various working groups and manage on-site conference logistics.
*Good English proficiency and proficiency in Excel, Word, and other office software are required.
● Student Competition and Art Exhibition Group (Approximately 4 online and 5 on-site):
Online tasks: Collect and manage video submissions.
On-site tasks: Transport, set up, and manage exhibition equipment and booths.
● Workshop Group (Approximately 2 online and 5 on-site):
Online tasks: Recruit workshop participants, prepare workshop materials.
On-site tasks: Collaborate with workshop organizers to set up the on-site venue, document, and take photos.
● Secretariat and Promotion Group (Approximately 2 online and 3 on-site):
Online tasks: Document compilation, data organization, and archiving.
On-site tasks: Distribute conference materials; manage supplies; coordinate with and assist conference sponsors and booth arrangements.
● Finance Group (Approximately 1-2 online):
Online tasks: Assist in managing financial records, receipts, invoices, and related information.
Application Deadline and Submission
The application deadline is October 15th. Please scan the QR code below to provide your registration information, ensuring that your contact information is accurate. We will contact selected volunteers by October 17th.
If you have any questions, please email us at:
Scan QR Code to Apply
Application Link (Read More)